Essentials of
Letter Writing
Letter writing is a
skill. There are some essential facts which must be taken in account to make
letter writing effective. They are discussed as under.
1)
Clarity of Expression:
The sentences used by the letter writer
must be clear. They should not be vague or ambiguous. There should not be more
than one meaning in the sentence.
2) Correctness:
The sentences should be grammatically
correct. Grammatically incorrect sentences spoil meaning of the sentence.
Sometimes, sentences are grammatically correct, but semantically incorrect.
Such sentences should also be avoided.
3)
Conciseness:
The sentences used in the letter should
be brief. Possibly, long sentences should be avoided. Long sentences are
difficult to understand and generate more than one meaning. The Sentences
providing unnecessary information should also be avoided. Only necessary
information should be written in the letter.
4)
Courtesy:
The language used in the letter must be
modest. It should be simple too. The writing in a letter is a reflection of the
writer’s personality. The modest language in the letter reflects the modesty of
the writer.
5)
Cohesion:
There should be logical order in the
sentences. All the sentences should be well-connected. There should
be a natural logical connection between the sentences. Cohesive
devices should be used for that.
6)
Coherence:
The word ‘coherence’ means logical
sequence of paragraphs in writing. All the paragraphs in the letter must have
logical sequence. All the stages in the letter must be written at
proper places.
