E-mail
E-mail
means ‘electronic mail’. Communication is the most popular Internet activity.
The impact of electronic communication cannot be neglected. At a personal
level, friends and family can remain in contact with one another even when
separated by thousands of miles. At a business level, electronic communication
has become a standard and many times preferred way to stay in touch with
suppliers, employees and customers.
means ‘electronic mail’. Communication is the most popular Internet activity.
The impact of electronic communication cannot be neglected. At a personal
level, friends and family can remain in contact with one another even when
separated by thousands of miles. At a business level, electronic communication
has become a standard and many times preferred way to stay in touch with
suppliers, employees and customers.
We can communicate with anyone in the world who
has an Internet address or e-mail account with a system connected to the
Internet. E-mail originally consisted of basic text messages, but now e-mail
can contain graphics and photos and may have file attachments. All you need to
send and receive e-mail is access to the Internet and an e-mail program. Two of
the most widely used e-mail programs are Microsoft’s Outlook Express and
Netscape’s Navigator. You may also use a free Web-based e-mail program such as
Hotmail or Yahoo! Mail.
has an Internet address or e-mail account with a system connected to the
Internet. E-mail originally consisted of basic text messages, but now e-mail
can contain graphics and photos and may have file attachments. All you need to
send and receive e-mail is access to the Internet and an e-mail program. Two of
the most widely used e-mail programs are Microsoft’s Outlook Express and
Netscape’s Navigator. You may also use a free Web-based e-mail program such as
Hotmail or Yahoo! Mail.
Parts/Elements of E-mail:
A typical e-mail
message has three basic elements: header,
message and signature.
message has three basic elements: header,
message and signature.
1) Header:
The header appears first. It includes the following information :
The header appears first. It includes the following information :
·
Addresses: Addresses of the
persons sending, receiving and optionally, anyone else who is to receive
copies.
Addresses: Addresses of the
persons sending, receiving and optionally, anyone else who is to receive
copies.
·
Subject: A one-line
description, used to present the topic of the message. Subject lines typically
are displayed when a person checks his or her mailbox.
Subject: A one-line
description, used to present the topic of the message. Subject lines typically
are displayed when a person checks his or her mailbox.
·
Attachments: Many e-mail
programs allow you to attach files. If a message has an attachment, the file
name appears on the attachment line.
Attachments: Many e-mail
programs allow you to attach files. If a message has an attachment, the file
name appears on the attachment line.
2) Message:
The letter or message comes next. It is short and to the point.
The letter or message comes next. It is short and to the point.
3) Signature: Signature line provides additional
information about the sender.
information about the sender.
E-mail address : E-mail address has
two basic parts. The first part is the user’s
name and the second part is the domain name, which includes the domain code.
For example ‘sandip’ is Sandip’s username. The server providing e-mail service
to Sandip is gmail.com.
two basic parts. The first part is the user’s
name and the second part is the domain name, which includes the domain code.
For example ‘sandip’ is Sandip’s username. The server providing e-mail service
to Sandip is gmail.com.
Tips for the use of
e-mail.:
The following tips will help to e-mail drafting effective and useful.
e-mail.:
The following tips will help to e-mail drafting effective and useful.
1.
Make the subject
line precise : Many people screen their
e-mail by looking at the subject line. If the subject is unclear or appears to
be unimportant, the e-mail may never be read.
Make the subject
line precise : Many people screen their
e-mail by looking at the subject line. If the subject is unclear or appears to
be unimportant, the e-mail may never be read.
2.
Write in short
paragraphs : It’s also a good idea to
skip a line between paragraphs. This will make your e-mail easier to read and
more likely to be read.
Write in short
paragraphs : It’s also a good idea to
skip a line between paragraphs. This will make your e-mail easier to read and
more likely to be read.
3.
Be careful what you
write :
You could be held criminally liable for messages that could be interpreted as
abusive, threatening, harassing or bigoted.
Be careful what you
write :
You could be held criminally liable for messages that could be interpreted as
abusive, threatening, harassing or bigoted.
4.
Do not type in all
uppercase characters : This is called shouting and is perceived as
very aggressive. Also do not type in all lowercase characters. This is
perceived as very timid. Use a normal combination of uppercase and lowercase
characters.
Do not type in all
uppercase characters : This is called shouting and is perceived as
very aggressive. Also do not type in all lowercase characters. This is
perceived as very timid. Use a normal combination of uppercase and lowercase
characters.
5.
Check spelling,
punctuation and grammar : Also
think twice about the content of your message. Once it is sent, you can’t get
it back.
Check spelling,
punctuation and grammar : Also
think twice about the content of your message. Once it is sent, you can’t get
it back.
6.
Don’t forward or
copy unnecessary material : This
contributes to spam, the electronic equivalent to junk mail. Often used for
commercial purposes, spam clutters in-boxes and slows down the Internet.
Don’t forward or
copy unnecessary material : This
contributes to spam, the electronic equivalent to junk mail. Often used for
commercial purposes, spam clutters in-boxes and slows down the Internet.
